Date:	September 17, 1992
To:	The Community
From:	Jackson Kytle
RE:	administrative structure for next year

1. The purpose of this memo is to describe the organizational design for the coming year. There are no major "surprises" in it and furthermore, I hope you will see in this plan an increased commitment to broaden participation in governance. Most of this work was done by committees over the summer.

Here are the principles used to create the design for this year:

• increase participation by faculty, staff, and students.
• increase collaborative management and ownership of the college.
• allow work to continue on a new governance plan, both within the Board and in the community. That is, we need a structure for next year even as planning is underway for a major overhaul.
• need to clarify roles of COCOCOM ("Campus Coordinating Committee") and the "breakfast club," which began informally.
• improve leadership and accountability, especially for the campus program.

2. The most significant change is a radical decentralization of authority to the campus program. Reporting to Paul will be the Campus Leadership Team of Diane Felicio (academic program), Shelley Smith (community program), and Greg Lacroix (work program and placement). They will be responsible for all aspects of the campus program including the Community Meeting.

3. Dean Elias, before his departure, and Paul created a new model that has Lead Faculty in each area: e.g., Diane Felicio (campus), Margo MacLeod (BA/MA short residency), Andrea Freud Loewenstein (MFA), Steve Schapiro (Education), Judy Harden (Psychology), and Suzanne Richman (Social Ecology). This reduces one dean in the academic area and asks the lead faculty to assume administrative duties.

4. The structure and functions of COCOCOM will be reframed:

a. COCOCOM will function in three ways: first, as a whole group where the functions served are weekly operations and coordination, and budget monitoring and planning. It will be chaired by Dan Gribbin.

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b. A subgroup of this committee will meet weekly as an Executive Committee to discuss strategic planning and policy questions. The membership of that group will be: Dan Gribbin, Emily Tanner, Kirk Gardner, Paul Garstki, Peter Burns, and Randy Foose. I will chair this group and in my absence, Paul will lead. Mary North will monitor the agenda and commitments for the group.

c. A third group, the Planning Committee, will be formed to discuss general college-wide planning and priorities. This group will consist of the major administrators above plus the staff, faculty, and student representatives elected to COCOCOM. It will meet in the Cottage in retreat for longer periods perhaps 2-3 times a semester. During the Spring term, this group will serve as a steering committee for the budget discussions.

d. The membership of COCOCOM for next year will be:

Randy Foose, Finance Group
Emily Tanner, Dean, Academic Services Group
Paul Garstki, Dean for Academic Affairs
Will Hamlin, College Editor and Faculty Member
Dan Gribbin, Dean, Administrative Services
Kirk Gardner, Development Group
Peter Burns, Admissions Group
Manny O'Neill, Financial Aid
Annie Reed, Food Services Group
Taffy Todd, Office Services, Rentals
Greg Lacroix, Work Program and Placement
Shelley Smith, Community Program
Ravi Nielson, Information Systems
Jim Galloway, TAG
Stu Bautz, WGDR
Jim Jatkevicius, Shipman Library

Faculty: one elected member Students: two elected members Staff: one elected member

All lead faculty are asked to attend especially when preparations are underway for a residency.

5. Dan Gribbin and Emily Tanner will serve as Deans of their respective areas: Administrative Services and Academic Services. Both have done outstanding work over the last year. Paul Garstki's title has been changed at his request to Dean for Academic Affairs, a title that makes more sense to the outside world.

6. The table of organization has been redrawn to reflect a "flatter" organization where the emphasis is on groups and teams, not the formal chain of command. Dan Gribbin will circulate copies at the next COCOCOM meeting.

7. Regarding governance planning, the last Community Meeting of the year approved a plan that will have "affinity groups" meeting next year to review all aspects of college governance. Details of the design are being worked out by Paul and his group. Simultaneously, Frank Adams of the Board of Trustees has proposed that we seek external funding for a formal study of college governance. Preliminary foundation proposals have gone out from Kirk Gardner.

Frank Adams sent me several articles about the democratic organization that are interesting and in general, we should circulate papers and articles to help us think about new ways to administer and govern the college. Perhaps a reading file could be put on reserve in the library.

Thank you.

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